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The STMA Audit: An Important Financial Control

In 2002, in reaction to major scandals at publicly traded business corporations, such as Enron and WorldCom, Congress passed the Sarbanes-Oxley Act (SOX). This act has eight provisions; only one places requirements on non-profit organizations. That provision makes it mandatory for non-profits and public companies to have in place policies and procedures to avoid destruction of documents that may be relevant to an ongoing or anticipated federal government investigation.

STMA has a comprehensive document retention policy. In addition, STMA has adopted the other principles of SOX. The most thorough, and expensive requirement, involves the STMA audit. Non-profits are not required to have an independent annual audit; it is purely optional.

STMA’s Finance and Audit Committee recommends the auditor to the Board of Directors for its approval. This year it recommends Spencer, Summers and Company, and the Board approved that recommendation. STMA also changes auditors every five years, as recommended by SOX (the legal recommendation is that the lead auditor and its team rotate off), but since STMA uses mid-sized audit firms, it is sounder to switch firms entirely. An annual audit provides a review of critical accounting principles to ensure that appropriate financial controls are in place and are being followed. Each year, STMA has received an unqualified opinion (clean) from its auditor, which is the highest opinion available.

This year’s audit will take place in early June, and STMA provides the Audit Results on its members only side and to the membership during the STMA Annual Meeting, which is held at the conference each year.