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Best practices: Assessment teams

According to the 2018
edition of the NCS4 Safety and Security Best Practices Guides, assessments are
critical for venues to be able to properly protect and secure all individuals
involved with the event. To properly conduct an assessment, the venue needs to
ensure that a proper assessment team is put together. A proper assessment team
will be inclusive of all individuals that have a stake in the success and
safety of the event. There are the traditional organizations/departments like
venue manager or law enforcement. Some of the stakeholders may include the
following:

· Venue/Event personnel – (internal
stakeholders, security, operations, maintenance, IT, concession, marketing,
business affairs, etc.)

· Local/state/federal law enforcement
(as appropriate)

· Fire Department/Fire Marshall

· EMS and Emergency Management

· Utilities/Public Works

· Transportation Providers

· Weather Meteorologists

· Community Stakeholders: airport,
medical centers, mass transit

The previous list of
individuals is not all-inclusive but is a start. All venues will have different
stakeholders depending on where responsibilities fall within each organization.
Identifying the proper team ahead of the assessment will be critical to ensuring
the correct information.

When the team is
identified and put together, there is a need for all individuals to participate
in the assessment as much as possible to prepare a written report as necessary.
The report is necessary at least annually to assist with driving continuous
improvement. All other plans will be based on this report. The report will
serve as a guide to what needs to be address along with what the priorities
are.

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